Finance Specialist 2
Open date: 04/24/2013 Close date: 05/06/2013 Starting Pay: $34,840
Special Assignment The individual is responsible for providing financial, administrative and clerical services. This may include processing and monitoring payments and expenditures, preparing and monitoring the payroll system, reviewing and processing the procurement system, verifying, reconciling and processing health insurance premium invoices. Incumbents provide difficult, technical, complex or specialized financial office support by processing and maintaining a variety of financial documents and records. . The work also involves data entry and other accounting support tasks as required. The work requires understanding of bookkeeping and arithmetic, as well as accuracy and thoroughness in dealing with figures. Work is performed under the supervision of the Finance Director who reviews work for complete, accurate and timely production.
Distinguishing Features Employees in this class may progress by noncompetitive promotion from the Finance 1 classification upon meeting the specific criteria-based promotion requirements of experience and performance. Positions in this class may be filled from the outside, by selecting candidates who meet the stated education and experience requirements.
Examples of Duties Performs monthly insurance billing reconciliation, maintains retiree receivables, identify and resolve self-insurance billing errors and discrepancies Maintains working relationship with self-insurance vendors. Reviews and processes vendor invoices. Maintains invoice, requisition, and/or fixed asset inventory databases ensuring accuracy of data entry. Processes travel/training/tuition reimbursements for members. Prepares and posts bank deposits for all revenue accounts. Maintains Finance Scanning System and ensures that related work has been properly updated. Prepares and maintains a variety of records, ledgers and financial reports. Coordinates the scheduling, payments, contracts for all Off-Duty details. Maintains ledger on total checks issued and total cash bonds received. Processes weekly cash receipts and agency deposits. Performs other related duties as required.
Knowledge, Skills and Abilities Ability to work without close supervision in standard work situations. Ability to establish and maintain effective working relationships with others. Ability to communicate effectively both verbally and in writing. Knowledge of bookkeeping and/or purchasing principles, practices and procedures. Knowledge of CCSO policy and procedures. Knowledge of state bidding system. Knowledge of Florida State Statutes, Fair Labor Laws. Knowledge of bond purchasing procedure of Federal Reserve. Skilled in mathematical analysis. Ability to operate all equipment listed in the EQUIPMENT USED section. To plan, organize and manage own workload to ensure timely completion of all assigned tasks. Ability to maintain routine financial records and to prepare reports. Ability to make detailed computations with speed and accuracy. Ability to understand and follow oral and written instructions. Knowledge of correct business English, including spelling, grammar and punctuation. Ability to apply basic accounting knowledge and techniques to all areas of work, including the production of journals, routine costing and variance analysis. To be able to work in a busy office environment, demanding high levels of concentration while inputting, checking and making calculations, while also coping with frequent interruptions, e.g. responding to staff/customer inquiries. To sometimes work long and irregular hours in order to meet the finance accounting service commitment to internal and external clients, taking into account any staff sickness or absences. To maintain a pleasant outward disposition.
Education or Equivalent Experience Required Two year degree from an accredited college or university with degree in Finance, Business, Public Administration, Economics, or related field. Two (2) years' experience in a professional budgetary or accounting role that has provided the necessary skills and knowledge to perform all necessary job functions at this level in a public agency setting. Proficient with Excel formulas and working knowledge of QuickBooks and other Financial Software. Must not be on any of the following types of probationary status: disciplinary probation.
Equipment Used Computer and Finance Related Software / Telephone / Adding Machine / Copy Machine / Fax Machine / Filing cabinets / Folding machine / Scanner / Currency Counter.
Physical Effort Required Sit for long periods. See at normal range or with accommodation; hear at normal range or with accommodation; speak and read English understandably; manual dexterity.
Working Conditions Typical office or similar setting which is adequately lighted, heated and ventilated. Work may require shift work, flexible hours, days and holidays which may include nights and weekends.
Date posted: April 24, 2013
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