Mission Statement

The mission of the Records Division is to provide the residents of Charlotte County with the highest quality of service and information consistent with Florida's Public Records Law. Service to the public is of utmost importance, and we strive to perform our function in the most efficient and courteous manner.

Responsibilities

The Records task involves the production, maintenance, and processing of accurate, timely and complete information. The work includes data entry and information retrieval, expunging and sealing of records and the processing of information for Uniform Crime Reporting (UCR) statistical analysis that is required by the Florida Department of Law Enforcement (FDLE). It also includes the compilation of arrest information, validation of crime statistical entries, FCIC (Florida Crime Information Center) entries and processing of criminal, civil and miscellaneous data. A summary-based Uniform Crime Report is submitted to FDLE bi-annually, in compliance with State requirements.

In addition, Records must update and file for safekeeping, all information and reports submitted in hardcopy form. This division provides any clerical support necessary to process and maintain information.

General Information

One of the most significant improvements in the division has been the implementation of image scanning. With the combined effort of the Sheriff's Office and the Charlotte County Clerk of the Court's Office, an intranet image scanning system has been set up. This state-of-the-art computer web-based system allows Sheriff's Office members to access incident, accident and information reports that have been submitted by Sheriff's Office members throughout the agency.

The data is consistently reviewed for compliance with Office, State Auditing and Accreditation standards. This division has enjoyed excellent reviews by both FDLE auditors and Accreditation teams.

The main Records Office is located at the Charlotte County Sheriff's Office Administration Building; 7474 Utilities Road, Punta Gorda, FL 33982. It is open to the public from 8am to 5pm, Monday through Friday, except for holidays. Although report information is available at the main office, the information is also available at the districts on the web-based intranet system. Sheriff's Office members may access the information at any of the (4) four districts. The new web-based system has allowed the Sheriff's Office to provide more convenient service to the public. The public is asked to call their local district office to inquire as to the office hours, and to ensure that the information is available.

Public Awareness Issues

For a copy of a report you can go to the district that is in the most convenient location for you or request a report by mail. The cost is $.15 per single sided page (FSS 119) (No charge is required if report is requested through the mail, unless report is extensive - please send a self-addressed, stamped envelope)

District 1
6868 San Casa Drive
Englewood, FL 34224
(941) 475-9005

District 2
989 B Tamiami Trail
Port Charlotte, FL 33953
(941) 627-8898

District 3
7474 Utilities Road (Side Entrance)
Punta Gorda, FL 33982
(941) 575-5379

District 4:
3280 Tamiami Trail
Suite #1
Port Charlotte, FL 33952
(941) 627-8528

Local record checks are available at all districts. There is no charge for a Local Record Check. (Make form available on line) FCIC Record Checks (State of Florida only) can only be obtained from FDLE, Tallahassee -Phone # and Web Address - Credit Card payment on-line is available. Restrictions on Accident Reports (New Legislative Law-make verbiage available on line)) Bi-Annual UCR Report (Picture of the group)

Contact Information

Charlotte County Sheriff's Office
Records Division
7474 Utilities Road, Punta Gorda, FL 33982
(941) 575-5251