The Records task involves the production, maintenance, and processing of accurate, timely and complete information. The work includes data entry and information retrieval, expunging and sealing of records and the processing of information for Uniform Crime Reporting (UCR) statistical analysis that is required by the Florida Department of Law Enforcement (FDLE). It also includes the compilation of arrest information, validation of crime statistical entries, FCIC (Florida Crime Information Center) entries and processing of criminal, civil and miscellaneous data. A summary-based Uniform Crime Report is submitted to FDLE bi-annually, in compliance with State requirements.

In addition, Records must update and file for safekeeping, all information and reports submitted in hardcopy form. This division provides any clerical support necessary to process and maintain information.

One of the most significant improvements in the division has been the implementation of image scanning. With the combined effort of the Sheriff's Office and the Charlotte County Clerk of the Court's Office, an intranet image scanning system has been set up. This state-of-the-art computer web-based system allows Sheriff's Office members to access incident, accident and information reports that have been submitted by Sheriff's Office members throughout the agency.

The data is consistently reviewed for compliance with Office, State Auditing and Accreditation standards. This division has enjoyed excellent reviews by both FDLE auditors and Accreditation teams.

Contact Information

Martha P. Martin
Records Administrator
7474 Utilities Road
Punta Gorda FL 33982
(941) 575-5250
martha.martin@ccso.org